How to Insert a PDF into a Microsoft Publisher Document

Posted on December 19, 2014 by - Catholic Tech Talk

Customers occasionally call to ask “Can I insert a PDF into my Microsoft Publisher document?”

Yes, you can insert a PDF into your Publisher document as an object. You won’t be very happy with the results, however. Publisher inserts the object at low resolution.

What’s the workaround? The best workaround that we’ve discovered is to install a free, third-party utility called Boxoft PDF to JPG. With the Boxoft utility you can convert a PDF into a high-resolution JPG. When that’s done, you simply insert the JPG into your Publisher document as you would any other image. Voila!

If you’re interested in trying out the Boxoft PDF to JPG software, click here to download the installer. The first time you launch Boxoft PDF to JPG you will be prompted to download and install Ghostscript. After installing the software, configure Boxoft PDF to JPG to output a 300 dpi JPG by clicking the “Next >” button at the bottom of the main window and, using the up arrow, increase the dpi to 300.

PDFtoJPGConverter

 

PS: After you run the Boxoft PDF to JPG installer, the desktop shortcut may read “Flip PDF to JPG” or something similar rather than “Boxoft PDF to JPG.”

To download a cheat sheet containing step-by-step, numbered instructions for converting a PDF to a JPG using Boxoft PDF to JPG click here.

NOTE: If the person who created the PDF applied any security settings to the PDF, you will not be able to convert the PDF to a JPG.

Disclaimer: Boxoft PDF to JPG is distributed “as is.” No warranty of any kind is expressed or implied. You use at your own risk. LPi will not be liable for data loss, damages, monetary loss, or any other kind of loss while using or misusing this software.

How to Use a Style Sheet

Posted on October 1, 2014 by - Vibrant Parish Toolkit

Style sheet? What’s a style sheet?

A style sheet is a set of criteria defining the layout and appearance of a publication. Style sheets impose margins, fonts, point sizes, alignments, and other criteria to give text a uniform appearance. It includes rules for using artwork and conventions for specifying names, titles, places, numbers, dates, times, etc. Anyone responsible for your organization’s internal and external communications and anyone who contributes to your publication should receive a copy of your style sheet.

What follows is a sample style sheet for a fictitious organization:


The Community of Like-minded People

Please follow these guidelines when creating your publication. We are trying to create a uniform, professional look with all our printed materials.

Approved fonts:

  • Main headings, Times New Roman, 22 point
  • Sub headings, Arial Bold, 14 point
  • Body copy, Times New Roman, 10 point
  • The alternative font for styled headings or body copy is Verdana. Use it for text with our approved logo. Verdana should be used very sparingly. It can be any point size

Clip art:

  • Our approved logo
  • Please contact the main office for a camera-ready or a digitized copy of the logo
  • Please obtain reprint rights for any copyrighted materials
  • Please obtain release…

Usage:

  • Main headings, left aligned, ragged right
  • Sub headings, left aligned, ragged right
  • Body copy, left aligned, ragged right
  • Times should be specified in the following format: 9:00 am, 10:00 pm, 1:30-2:00 pm
  • No abbreviations may be used anywhere in the publication
  • Acronyms are permitted

Other issues:

  • The formal name of the organization is “The Community of Like-minded People.” In the first reference the full name is preferred. In subsequent references, the name may be shortened to “The Community” or alternatively “Our Community”
  • Do NOT underline or use ALL CAPS
  • Always use the area code when specifying telephone numbers. Telephone numbers should be specified in the following format: 999-999-9999
  • Spell-check and proofread all copy before submission

These guidelines are subject to periodic review and change. Please contact the main office for the most current style sheet.

Date published or revised


Using a style sheet ensures that all your publications conform to your organization’s custom identity.

Why You Shouldn’t Save Files to Your Desktop

Posted on August 1, 2014 by - Catholic Tech Talk

Your computer’s Desktop is the easiest place to save images, text documents, recent downloads, and any other kind of file. But while it seems easy and convenient to save that file there where you know you can find it again, here are three reasons why you shouldn’t:


Why You Shouldn’t Save Files to Your Desktop

  1. Files stored on the Desktop can actually slow down the computer’s overall performance.
  2. Your Desktop will eventually run out of visible space which actually makes it more difficult to locate the file you need. Some of you may have already run out of Desktop space.
  3. Most importantly, the files on your Desktop at this very minute have probably not been backed up and are vulnerable—they may be easily deleted. If they are important enough to be quickly accessible, they should be backed up and stored in a folder nested within your “My Documents” folder or elsewhere on your computer.

Folders and Shortcuts.

Folders and ShortcutsFolders are a great way to organize files without taking up all your Desktop space. Create folders for different projects, publications, or file types. You will also want to store your folders and files in a location that is safe, but can still be accessed easily. You can easily do this by creating  Desktop shortcuts to your folders and files.

Here’s how:

Let’s pretend you have a folder on your Desktop called Publication Resources that contains several Microsoft Publisher documents for your publication. You will first store this file in a more secure location, then create a shortcut to it.

  1. Right-click on the folder and choose “Cut”
  2. Open your My Documents folder (in Vista, Windows 7 and Windows 8.x, it is just called “Documents”)
  3. In an empty area of the My Documents folder, right click and choose “Paste.” Now your Publication Resources folder has been moved from the Desktop to the My Documents folder.
  4. In the My Documents folder, find the Publication Resource folder that you just moved. Right-click it and choose “Send to > Desktop (create shortcut).”
  5. Close the My Documents folder and go back to your Desktop. You should see a new icon there called “Shortcut to Publication Resources” or “Publication Resources – Shortcut.”

So whenever you need to open that folder, you can just double click the shortcut on the Desktop and it will open just like it always did. The difference is that the shortcut on your Desktop is only a shortcut—the actual file is stored safely in your “My Documents” folder.

Shortcuts are a nifty feature. They work for both files and folders. Use them to declutter your Desktop and safeguard your valuable information.

[Adapted from The Computer Tutor]

Print Preview Using LPi Express

Posted on August 30, 2013 by - Catholic Tech Talk

“An ounce of prevention is worth a pound of cure,” — Benjamin Franklin

Franklin’s adage is just as true today in the cyberworld as it was in colonial times. Before you submit your publication to LPi to be printed, walk through the following steps to prevent any issues.

  • Always preview your PDF file by clicking the Preview your .pdf file link on the Ready to Submit screen. Clicking the Preview your .pdf file link gives you one last opportunity to review your publication.
  • When you click the Preview your .pdf file link, what you will see is what we will print. If everything looks good to you, close the preview window and click the Submit button.
  • If you spot something which you wish to change, close the preview window and click the Reset button to return to your publication.
  • Make whatever changes you wish to make and then print your publication to the LPi Express printer again. And don’t forget… preview your PDF file again before clicking the Submit button. This will eliminate the need to submit your publication a second time.

*If you do need to submit your publication a second time, please call us as soon as possible so that we can intercept the job which you submitted previously.